Overview:

Garvish Immigration Law Group, an Atlanta based, award-winning immigration firm is looking for an outgoing, people-oriented person to be its primary administrative assistant. Spanish and English speaking are highly preferred.

Responsibilities:

1. Enthusiastically answering and directing phone calls and emails from potential clients, current clients and vendors.
2. Receive, sort, scan and distribute mail on a daily basis
3. Organizing and documenting case information in immigration software, specifically Docketwise.
4. Scheduling and arranging staff meetings and other meetings and keeping detailed notes.
5. Ordering scanning, copying, and office supplies and keeping basic office tasks running in an efficient and proactive manner.
6. Handling administrative requests from lawyers and legal staff, such as scanning and shredding closed case files.
7. Maintaining calendar management for legal files, including logging expiration and eligibility reminders from USCIS and DOL.
8. Work with Director of Marketing to assist with creation and scheduling of social media posts.
9. Work closely with Project Manager and Director of Operations to ensure the move to a virtual office is managed efficiently and maintained while operating from a temporary location.
10. Maintain basic firm accounting through Quickbooks with assistance of professional accountants. 

Requirements & Skill:

1. Absolutely necessary to have a positive, can-do attitude and always be a representation of our firm’s core values.
   • Trust Us As Your Guide
   • Clients Come First
   • Passion For America
   • Strive For Excellence
   • Happy Team, Happy Firm, Happy Clients
   • Practicing Law With Love
2. Bi-lingual speaker, preferably English and Spanish.
3. Self-starter with excellent problem solving skills, attention to detail and follows through without prompting
4. Knowledge of office equipment (printers, fax, etc)
5. Proficiency in programs such as Google Workspace and basic CRMs, such as Docketwise and with Quickbooks
6. Excellent time management skills and ability to prioritize work, multi-task and efficiently organize tasks and responsibilities.

Education & Experience: 

The Administrative Assistant will have a Bachelor’s Degree, or equivalent work experience.

Proven experience as an administrative assistant, particularly in the legal arena; immigration law firm experience is a plus.

Benefits:

Competitive salary and benefits, including health, dental, vision and 401K.  Universal time off and vacation policy. Opportunity to work with a flexible and friendly group that prides itself on creating the “Happiest Law Firm in America.”  Many exceptional personal growth opportunities including paid seminars and event participation.  

Please submit resume to Cathy Cooper, ccooper@goimmigrationlaw.com.

Overview:

Garvish Immigration Law Group has an immediate opening for a Bilingual Legal Assistant/Paralegal (Spanish/English) with at least one year of actual experience as a paralegal; experience as an immigration paralegal is a plus.

Ideal Candidate:

The ideal candidate is a self-starter, enjoys working in a team environment, and is an innovative problem solver. Attention to detail and ability to follow through in a timely manner with attorney requests is very important. The ideal candidate will have an Associates Degree and experience in an immigration law office.

Responsibilities:

1. Handle forms, client contact, document management and research as requested by attorneys
2. Gather and secure client information and documentation
3. Prepare USCIS and other government forms for attorney review
4. Liase with government agencies (DOl, USCIS, NVC) to troubleshoot as necessary
5. Assist attorneys with various U.S. visa petitions (H-1B, E-1 and 2, TN, O-1, J, etc.)
6. Perform basic legal research and maintain oversight of individual case loads
7. Manage case tracking for clients in Docketwise 
8. Provide back-up (if needed) when support employees are absent.

Requirements & Skill:

1. Bachelor’s degree
2. Bilingual Spanish and English speaker
3. Experience with USCIS procedures
4. Computer literacy and experience with immigration software and proficiency with Google Workspace
5. Detail-oriented with excellent communication skills and the ability to follow through on requests
6. Ability to proactively anticipate next steps in matters 
7. Excellent customer service skills and the ability to work on multiple matters simultaneously in an organized manner with minimal supervision
8. Flexibility and ability to respond quickly and positively to shifting demands

Benefits:

Competitive salary and benefits, including health, dental, vision and 401K.  Universal time off and vacation policy. Opportunity to work with a flexible and friendly group that prides itself on creating the “Happiest Law Firm in America.”  Many exceptional personal growth opportunities including paid seminars and event participation.  

Please submit resume to Cathy Cooper, ccooper@goimmigrationlaw.com.

Overview:

Garvish Immigration Law Group is seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant / Legal Intake Specialist. As an Executive Assistant, you will provide comprehensive administrative support to our founder, while also serving as the first point of contact for potential clients as a Legal Intake Specialist. This is a dual role that requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously.

Ideal Candidate:

The ideal candidate is a self-starter and is an innovative problem solver. Attention to detail and ability to follow through in a timely manner with attorney requests is very important. The ideal candidate will have an Associates Degree and experience in an immigration law office.

Responsibilities:

Executive Assistant Duties:

1. Manage founder’s calendars, including scheduling appointments, meetings, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations for executives.
3. Coordinate and prioritize incoming requests, ensuring timely responses.
4. Conduct research and gather information for various projects and initiatives.
5. Handle confidential information with discretion and professionalism.
6. Perform general administrative tasks, such as filing, record keeping, and office supply management.

Legal Intake Specialist Duties:

1. Serve as the initial point of contact for potential clients.
2. Conduct initial intake interviews to gather relevant information.
3. Assess client needs and determine appropriate services.
4. Provide accurate information regarding the immigration process and available services.
5. Manage and update client database (Docketwise), ensuring accuracy and completeness of records.
6. Coordinate with attorneys and paralegals to facilitate client intake and case management.
7. Maintain a professional and empathetic approach when dealing with clients.

Requirements & Skill:

1. Bachelor’s degree in a related field or equivalent work experience.
2. Prior experience as an executive assistant, legal assistant, or in a similar role.
3. Familiarity with immigration law and procedures is highly desirable.
4. Excellent communication skills, both written and verbal.
5. Strong organizational and time management skills.
6. Proficient in Google Suite; familiarity with Docketwise and Quickbooks a plus.
7. Ability to handle confidential and sensitive information with integrity.
8. Detail-oriented with a high level of accuracy.
9. Strong interpersonal skills and the ability to work effectively in a team.

Benefits:

We offer a competitive salary commensurate with experience and a comprehensive benefits package. Joining our team will provide an opportunity to contribute to an award-winning, dynamic and growing immigration firm, working with dedicated professionals who are passionate about helping clients navigate the immigration process.

To apply, please submit your resume, cover letter, and salary expectations to Cathy Cooper, Director of Operations, ccooper@goimmigrationlaw.com. Include “Executive Assistant / Legal Intake Specialist Application” in the subject line. Only candidates
selected for an interview will be contacted.